Establish the file list
Identify main text, attachments, tables, embedded text, notes and supplementary pages, specifying complete-document or selected-section work.
Explore this topicTranslate according to how the document works
Legal, finance, engineering, research and publishing teams, as well as individuals preparing records, have different priorities. Alongside the language pair, explain whether readers need to verify facts, follow procedures or read a sustained narrative. Supply background references so review priorities and writing choices reflect the document's function.
Preserve relationships in legal and financial material
Definitions, conditions and attachment references must remain consistent across a contract. Financial material requires attention to reporting periods, currencies, units and relationships between line items. Supply referenced attachments, established entity names and any existing translations of accounting terms. Numerical discrepancies or missing references in the source should be recorded for customer verification rather than silently corrected. For extracts, identify the selected scope and the context needed to understand it.
Retain the limits of technical and research statements
Manuals, technical reports and research manuscripts need clear distinctions between steps, conditions, warnings and conclusions. Possibilities should not become certainties, and claims should not extend beyond the source. Provide product models, diagrams, glossaries and references, identifying variables, formulas, code and standard titles that must remain unchanged. Check figure and table text against the body. Where context does not resolve a specialist concept, raising a query is more useful than constructing a translation from isolated words.
Distinguish personal records from editorial writing
Personal records require accurate correspondence between fields, names and recorded facts. Publishing also calls for a coherent narrative voice and continuity across chapters. For records, provide complete legible pages and established name spellings; for books, provide the contents, a sample chapter, a name list and editorial instructions. Blanks, amendments and illegible text in identity records should be represented transparently rather than filled from another document. Quotes, notes and captions in a manuscript should each be included or excluded explicitly.
Set terminology and references
Use approved translations, glossaries and references to align language decisions, referring subject questions to designated reviewers without inventing source conclusions.
Explore this topicCheck format and delivery
Agree deliverable formats according to editability, volume and layout requirements, connecting revision, format checks and later changes.
Explore this topicDelivery, price and timing
Price and timing are assessed against language direction, word or page volume, subject matter, source clarity, editability, layout, review and supporting requirements. Changes to the source, languages or supporting work require a revised scope and plan.
Agree Word, PDF, Excel, subtitle or other formats, including any editable files, paper copies, statements or signatures actually needed. Supporting arrangements are defined for the particular purpose and receiving requirements.
A clear process at every stage
- 01
Define the purpose
Specify files, languages, volume, receiving requirements and timing.
- 02
Agree the plan
Confirm scope, references, review responsibilities, supporting work and delivery.
- 03
Translate and review
Use subject references and check terms, numbers, tables and versions.
- 04
Deliver and coordinate
Deliver the agreed files, consolidate feedback and confirm later updates.
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Confirm the project details
Can you work only on parts of an existing translation?
Provide the source, corresponding translation and reason for revision, stating whether the aim is error correction, terminology alignment or clearer writing. Define the coverage of a partial review. Passages outside it should not be treated as fully reviewed, and connected context may also need checking.
Can the translation supply information missing from the source?
Verify the missing information and its source first. Translation normally represents the material actually supplied. Customer-approved additions may be distinguished in notes or a separate explanation, with their basis recorded, so readers do not mistake later information for an original entry.